Executive Folder

This folder contains information relevant to the leadership of our Club.

Club Meetings

The Club operates and conducts its meetings according to the rules and procedures laid down in:

1. The Club Constitution of Toastmasters International (Code 210-C).
2. The specific Addendum of Standard Club Options that apply to our club.
3. Toastmasters International Protocol 2.1 which modifies Article XI, Section 2 of our Constitution.
4. The Australasian Chairman by Gary Wilson. Available here
5. The Continuing Motions of the club.

Officer Duty Statements

These are guide documents containing all the nitty-gritty details pertaining to the carrying out of these roles in our Club. They are all in Rich Text Format (.rtf files) suitable for updating in a word processor.

• President
• Vice-President Education
• Vice-President Membership
• Vice-President Public Relations
• Secretary
• Treasurer
• Sergeant at Arms
• Past President
• Executive Support Officer
• Social Media Officer
• Auditor

Other Club Documents

• The Club Property Register is maintained by the Sergeant at Arms and lists all our assets, how we acquired them in some cases, and where they are currently located.
• Our listing of Banner Ribbons is maintained by the Sergeant at Arms
• The Club's Schedule of Fees for people joining directly as members or from Speechcraft.
• Visitor Assignment Summary, being a 1 page handout for visitors to help them understand what is happening at a meeting.
• Visitor sign-up sheet, being pages for our guest book
• Visitors and members temporary name tag
• New member Profile sheet
• New member Needs Survey
• New member Induction Procedure
• The Role of a Coach / Mentor
• Mentor sheet, being a check list for members acting as mentors for new members
• Voting slips
• Evaluation slips
• Conducting club officer elections
• Election slips
• Expense claim form
• Club Social Media Policy
• Speaker Biographical Information Sheet
• Trophy award templates
• Changeover Dinner Guidelines
• Changeover Executive installation
• Time capsule for Christmas meeting
• Club newsletter guidelines

Archive:

See an archive of Club and Executive minutes, programs, templates and key correspondence.

Speechcraft

Documents that can be used or adapted for use in presentations to our Speechcraft courses. They are all in Rich Text Format (.rtf files) suitable for updating in a word processor.

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